JOB DESCRIPTION
Job Summary
The Accounting Specialist is responsible for managing and maintaining the agency’s financial accounts, ensuring accuracy and compliance with financial policies and procedures. Verifying, recording, and processing financial transactions, such as invoices, expenses, and receipts. Handles accounts payable and accounts receivable; credit card expenditures, providing general accounting support with a variety of clerical activities and related tasks and handling information of extreme sensitivity and confidentiality.
Agency Overview
Every child needs a childhood. Allies for Every Child (Allies) exists to give at-risk children and children living in poverty the foundation they need to increase their life choices and lead fulfilling lives. For nearly 40 years, Allies has been providing thousands of at-risk children and their families with critical, high-quality child development and family wellness programs (including comprehensive early education and Early Head Start services), family strengthening interventions, foster care and adoption services, and a range of vital, integrated services, including mental health services, educational assessments, trauma and disabilities screenings/advocacy, nutrition services, dental and vision screenings, and pediatric health consultations. In 2024, Allies expanded its reach, serving even more children and youth in foster care and those transitioning to adulthood through Extraordinary Families, a program of Allies for Every Child.
DETAILS
Categories / Dept
REPORTS TO
Accounting Manager
REPORTING STAFF
none
STATUS
non-exempt
SHARE THIS JOB OPPORTUNITY
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
- Maintain confidentiality with regards to all sensitive agency information
- Work with accounts payable, accounts receivable, and payroll
- Process incoming payments by check, credit card, and EFT
- Receive, process, and reconcile statements
- Assist with preparation of financial statements and reports
- Generate and review monthly reports
- Prepare and make bank deposits
- Assist with preparation for annual audits
- Support internal and external audits by preparing documentation and ensuring compliance
- Ensure compliance with internal accounting procedures
- Maintain accurate records, including ledgers, journals, receipts, and invoices
- Perform administrative and other tasks as needed
- Support with payroll processing; prepare necessary payroll reports; collects and verifies time sheets/time records
- Works on special projects as assigned
- Review credit card statements; reconciles all credit card expenditures
- Investigate all transactions in order to prevent fraud
- Prepare financial reports and various accounting statements
- Post journal entries to general ledger
- Follow up all transactions continuously and provide updates to the management
- Adhere to corporate standards and procedures in all reconciliation activities
- File all prepared accounts in a well-organized manner
- Reconcile discrepancies in different accounts
- Proof accounting reports for clerical accuracy
- Allocates expenditures to correct accounts according to departmental procedures
- Maintain staff confidence and protects accounting/finance and payroll/ human resources operations by keeping information confidential
- Maintain client confidentiality, HIPAA compliance and appropriate boundaries with all staff and families
- Perform a variety of clerical tasks including filing, assembling and labeling, scheduling interviews, document revision, supporting with tracking documents and completing paperwork required for billing and other projects as needed. Assist with general organizational or computer-based projects including data
- Contributes to team effort by accomplishing related results as needed
- Be punctual, present, and professional during work hours
- In accordance with our “team” philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.
- Staff must believe in and act in accordance with both the Agency’s and the program’s mission/vision statements, adopted theoretical frameworks, and
- Associate’s degree in business administration, accounting or related field; bachelor’s degree in accounting or related field preferred
- Minimum of one to two (1-2) years of accounting and payroll processing experience
- Strong computer literacy skills (MIS, word processing, database and spreadsheets, internet and email use required)
- Data entry, knowledge of data analysis, MIS systems and reporting procedures
- Familiarity with payroll software a plus
- Strong and effective verbal and written communications skills required
- Creative problem solver with a can-do attitude
- Must be detail-oriented and possess excellent organizational and analytical skills with the ability to research best-practice and compliance guidance, complete work accurately, meet deadlines, and follow through on job duties and projects
- Ability to prioritize workload, multi-task and be flexible
- Ability to liaise effectively with a range of relevant authorities, individuals and organizations; demonstrated effective interpersonal skills
- Desire to be a part of a diverse team, and the ability to both think independently and work collaboratively
- Working knowledge of budgets and expense reports
- Improve personal skill set regarding software proficiency, financial analysis and data processing
- Must be responsible, be able to handle confidential information, organize effectively, and work independently
- Passionate about learning and possesses curiosity about issues affecting children and families
- All employees, regardless of position, serve as role models for children and families who are served by our agency.
- Fingerprint background clearance (DOJ, FBI & Child Abuse Clearance Index), or approved exemption
- Successful completion of pre-employment physical and TB/PPD risk assessment, proof of immunizations for pertussis (Tdap), measles (MMR) and influenza (can decline)
- Class “C” driver’s license, proof of insurance, a safety record acceptable to CAA, and reliable transportation required
Full Benefits Package offered including:
- Competitive Pay
- 12 Holidays per calendar year
- 2 Personal Days – birthday and anniversary of employment
- 10 Vacation Days per year (increases with tenure)
- 10 Sick Leave Days per year
- 10 Jury Duty Days
- 100% Employer Contribution to: Health – Kaiser or Anthem, Dental, Vision
- 401k Retirement Plan with 50% employer match for the first 4%
- 100% Employer Paid Life and Accidental Insurance
- Employee Assistance Program (EAP) – for team members and dependents
- Additional benefits:
- Pet Insurance
- Supplemental Life Insurance
- Discounts for movie tickets, amusement parks, travel, hotels, sporting events, shows, etc.
- Initial and ongoing training and professional development opportunities
- Opportunities for growth and advancement
- Employee referral incentive – $1,500
- Public Service Loan Forgiveness
- Credit Union Membership
$2,500 SIGN-ON INCENTIVE BONUS
Pay Range: $27.50-$31.50 per hour (In accordance with California law, the expected salary range for this California position. The actual compensation will be determined based on experience and other factors permitted by law.)
BECOME AN ALLY TODAY!
Allies for Every Child actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences are essential to our organization’s effectiveness, and allows us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, disability, geography, socio-economic status and other unique attributes that make us who we are.
Allies for Every Child has achieved accreditation through the Council on Accreditation (COA). This means our programs, services, administration, and management have been rigorously evaluated and meet best practice standards. Visit www.COAnet.org to learn more about COA Accreditation.
For consideration: Email cover letter and resume to
humanresources@alliesforeverychild.org
We support them so they can support theirs.
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This website is supported by Grant Number 09CH011368 from the Office of Head Start within the Administration for Children and Families, a division of the U.S. Department of Health and Human Services. Neither the Administration for Children and Families nor any of its components operate, control, are responsible for, or necessarily endorse this website (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided). The opinions, findings, conclusions, and recommendations expressed are those of Allies for Every Child and do not necessarily reflect the views of the Administration for Children and Families and the Office of Head Start.