Occupational Therapist (Director of Inclusion Services)

JOB DESCRIPTION

Job Summary

The Director of Inclusion Services (DIS) works under the supervision of the Head of Educational Excellence (HEE) to carry out early intervention services to support children and families across Allies programs. The DIS is responsible for coordinating the direct comprehensive early intervention services for children and families in accordance with goals and contract requirements. The Director of Inclusion Services works hands-on with children, families, Allies staff, and our contracted licensed Family Child Care providers and must be able to consistently communicate in a manner that demonstrates respect and sensitivity. The DIS will directly supervise the Inclusion team.

Agency Overview

Allies for Every Child (Allies) exists to give at-risk children and children living in poverty the foundation they need to increase their life choices and lead fulfilling lives. For over 30 years, Allies has been providing thousands of at-risk children and their families with critical, high-quality early education programs (including comprehensive Early Head Start services), family strengthening interventions, foster care and adoption services, and a range of vital, integrated services, including educational assessments, disabilities screenings, nutrition, dental and vision screenings, mental health and pediatric health consultations.

DETAILS

Categories / Dept

Early Education

REPORTS TO

Head of Educational Excellence

REPORTING STAFF

yes

STATUS

full-time-exempt
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To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Inclusion Services:

Work with Inclusion team and other staff to ensure the completion of required screenings and assessments as they relate to contract requirements in order to accurately collect and track early intervention services

• Work with Inclusion team and families to support the completion of referrals to local agency responsible for implementing IDEA for formal evaluation
• Reviewing all children evaluated by local agency responsible for implementing IDEA that were not determined eligible and determine if the child has a significant delay in one or more areas of development that is likely to interfere with child’s development and school readiness. If child has significant delays:
o Support with navigating other services and supports such as child’s insurance
o Provide services directly to children/dyads, as needed
• Support inclusion team and education staff or providers in implementing, as appropriate, services in the general early childhood education setting for children who are or become eligible for IDEA services
• Participate in Multi-Disciplinary Team (MDT) meetings
• Monitor, guide, and support staff, providers, and families with children who have early intervention concerns across agency programs as needed (e.g. Early Education, Family Preservation, Resource Family Program, Early Childhood Mental Health, etc.)

• Support staff with the development of strategies and/or accommodation plans that support education staff and family childcare providers to integrate children with identified delays into daily program activities and support efforts to prevent suspension and expulsion
• Review regularly, evaluate and interpret inclusion records to assess needs and to plan and implement special programs or activities to meet these needs of the clients and to ensure high quality comprehensive services are being provided
• Maintain inclusion records in hard copy as well as on ChildPlus database and ensure an effective system of tracking, follow-up and confidentiality
• Conduct and document follow-up on all referrals to ensure that needs of children are met
• Work with staff to ensure children’s developmental screenings are completed within 45 days of entry into the program
• Complete individualized early intervention plans, as needed
• Work with families directly and serve as a resource to support staff (e.g., outside service providers, Family and Community Specialist) regarding children’s identified delays, compliance, referrals and follow-up
• Support parents directly in their roles as their child’s primary teacher and provide opportunities to participate in the development of the program
• Develop and maintain partnerships with local agencies to assist families in the referral of early intervention services
• Support all Allies programs (FP, RFA, MH, RSS) as needed
• In collaboration with other related staff, develop, implement and monitor case plans to address identified needs onsite, in family childcare provider’s homes and in the community
• In collaboration with HEE, and other Leadership Team members, identify staff, family, Family Child Care provider, and other training gaps, and provide specialized trainings and support as needed.
• Provide consultation and technical assistance with parents directly, in staff meetings and trainings

Monitoring & Reporting:

• Work with enrollment team to ensure contracts (state and federal) are meeting funded enrollment requirements of children eligible for services under Individual with Disabilities Education Act (IDEA)
• Review, evaluate, update and prepare reports for inclusion services. Monitor inclusion records (referral, observations, IEP, IFSP) for completeness, accuracy, and follow-up and report findings to HEE.
• Monitor inclusion section of children’s files on an ongoing basis, report all outcomes to EE Administrative Manager and HEE
• Participate in ongoing program evaluation, planning process and in annual self- assessment
• Complete monthly reports
• Support HEE and Development Director as needed in developing, writing, and tracking relevant portions of public and private grant applications and deliverables
• Participates in agency and program performance and quality improvement efforts as needed

Supervision:

• Provide ongoing supervision to Inclusion Team members (individual and group setting)
• Conduct annual performance reviews for Inclusion team
• Observe, monitor and document work of Inclusion team
• Participate in quarterly peer file review

Other:

• Ensure implementation of Allies policies and procedures; Review annually, and draft suggested changes to policies based on relevant regulations, contracts, standards, and practice (e.g. Head Start Performance Standards, California Department of Social Services contract changes, Council on Accreditation updates, changes to applicable laws, etc.)
• Stay current on relevant changes and trends in the fields of early identification and intervention, early education, child welfare, and foster care.
• While respecting confidentiality, share information with staff and relevant providers to ensure coordinated services that meet the needs of individual children and families
• Assist in recruiting prospective families and assist in the enrollment process by coordinating and facilitating intake process for children that are eligible under Individuals with Disabilities Education Act (IDEA)
• Support enrollment team with initial enrollment process by reviewing all IEP and IFSP documents before children start program
• In collaboration with HEE support graduate level Occupational interns for successful OT rotations
• Participate in monthly ECE Leads meeting
• Keep inventory of supplies and materials needed (related to early intervention)
• Participate in monthly individual and group supervision
• Ensure safety is a priority in performing all job responsibilities
• In accordance with our “team” philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.
• Staff must believe in and act in accordance with both the Agency’s and the program’s mission/vision statements, adopted theoretical frameworks, and philosophy.

• Licensed Occupational Therapist; Pediatric Occupational Therapist preferred
• Bilingual in English and Spanish required
• Two years’ experience working with children in the birth to five population preferred
• Ability to communicate effectively – verbally and in writing.
• Strong organizational skills
• Commitment to teamwork
• Basic computer skills required – Word, Excel, Outlook, Adobe Acrobat
• Experience working with diverse groups and populations
• Experience supervising staff preferred
• Experience providing Reflective Supervision a plus
• Experience overseeing program administration, and/or securing funding a plus
• Patience, empathy, compassion
• Observational and analytical skills
• Passionate about learning and possesses curiosity about issues affecting children and families
• All employees serve as role models for children and families who are served by our agency.
• Fingerprint background clearance (DOJ, FBI & Child Abuse Clearance Index), or approved exemption
• Successful completion of pre-employment physical, PPD test/ risk assessment, immunizations for Covid-19 + Booster, pertussis, measles and influenza (can decline)
• Class “C” driver’s license, proof of insurance, a safety record acceptable to CA, and reliable transportation required

  •  Competitive pay
  •  100% employer contribution to: Health – Kaiser or Anthem, Dental, Vision
  • 401k retirement plan with employer match
  • Employee Assistance Program
  • Professional Development
  • 12 paid holidays
  • 10 days paid sick leave
  • 10 days paid vacation leave (increases with tenure)
  • 2 personal days for birthday and anniversary of employment
  • Opportunities for growth and advancement
  • Initial and ongoing training/mentorship to all employees

BECOME AN ALLY TODAY!

Allies for Every Child actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences are essential to our organization’s effectiveness, and allows us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, disability, geography, socio-economic status and other unique attributes that make us who we are.

council on accreditation

Allies for Every Child has achieved accreditation through the Council on Accreditation (COA). This means our programs, services, administration, and management have been rigorously evaluated and meet best practice standards. Visit www.COAnet.org to learn more about COA Accreditation.

For consideration: Email cover letter and resume to 
hr@alliesforeverychild.org

We support them so they can support theirs.