Early Education Family & Community Manager

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Recruitment

• Provide direct supervision to Family and Community Specialist, ensuring Recruitment, Family Engagement, Transition Services, and enrollment as needed are in compliance with program performance standards and regulations
• Ensure the program consistently has a waiting list that reflects the needs of the Early Education Department
• Create and track monthly recruitment
• In collaboration with the Head of Educational Excellence (HEE) develop yearly recruitment plan for programs

Monitoring

• Ongoing monitoring of data gathering system, Child Plus, and hard copy documentation to ensure consistency of information in child files
• Perform administration level functions in planning and implementing program objectives and requirements
• Understand, interpret and implement Head Start Program Performance Standards as well as state and agency rules, regulations, policies and practices
• In coordination with the Head of Educational Excellence and/or the COO/CFO, monitor related contractual agreements to assure they are properly executed and updated on a timely basis (MOU, partnership agreements etc.)
• Monitor and maintain an information and communication system to ensure the sharing and distribution of information among all staff and parents
• Support team in aggregation and interpretation of Child Plus Data to report program development throughout the year during Program Information Report (PIR) process, and ongoing performance and quality improvement efforts
• Participate in annual Self-Assessment process and Program Quality Improvement (PQI) Plan with direction from Head of Educational Excellence
• Create and track progress of Quality Improvement Plans (QIP)
• Monthly file review and quarterly peer review
• Monthly reporting to HEE

Family Engagement

• Ensure Early Head Start Parent -Family and Community Engagement Framework is in place; track and monitor of Family and Community Engagement Goals outlined in EHS and/or other grant applications
• Maintain and document family engagement as required by California Department of Social Services (CDSS)
• Ensure facilitation and arrangements for parent meetings & parent training with the support of Early Education Managers
• Coordinate and attend meetings of the Parent Committee and Policy Council providing reports and other information
• Monthly reporting on attendance, recruitment and family services to the Head of Educational Excellence
• Monitor and manage recruitment of Allies-identified priority populations (e.g. children in foster care, children experiencing homelessness, etc.) across early education programs; work closely with EE Administrative Manager to monitor and manage Early Head Start-funded enrollment slots to ensure at least 10% are reserved for children with disabilities in Part C and no more than 10% are over-income to ensure that recruiting needs are happening to fulfill contract requirements
• Support as need children that are identified as having absence patterns that put them at risk of missing 10% of program days and work with FCS’s to develop strategies to improve individual attendance. Submit in monthly reporting to Head of Educational Excellence
• Support with enrollment when needed

Community

• Lead community outreach efforts for Allies’ comprehensive early education services, working closely with cross agency teams to ensure alignment and coordination of outreach efforts to best reach Allies’ target populations
• Plan, support and attend family engagement activities aligned with program’s Parent, Family and Community Engagement goals (including but not limited to Allies Children’s Arts Festival, Winter festival, Connecting Parents groups, Parent Café, etc.)
• Working closely with HEE and other Allies’ departments, develop a network of community agencies to grow Allies network, and move forward agency and program strategic goals
• In collaboration with HEE establish Memorandums of Understanding (MOU) that will support Allies’ diverse community

General

• Model the Standard of Conduct Policy when interacting with parents, community members and colleagues
• Attend meetings, trainings, and seminars as needed to continue professional and personal development
• Ensure safety is a priority in performing all job responsibilities
• Other administrative duties as assigned by HEE and/or the COO or CEO
• Review and complete various reports, other information and documents as needed; support the development of grant applications and reapplications
• Support enrollment process as needed
• Actively stay current on EHS, CDE/CDSS, and agency enrollment processes and changes
• Manage annual budget for supplies and materials related to your service area
• Perform other relevant responsibilities as required by the program
• Ensure compliance of Early Education policies and procedures
• In accordance with our “team” philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.